Candidates

Etiquette

Never underestimate the power of follow-up. It might seem elementary, but the majority of job seekers never do it. By taking a few minutes to construct a “Thank you” plan, you can help increase your chances of being hired.

An effective Thank You is your opportunity to restate your qualifications and confirm your interest in the position. It also advances the personal relationship you are trying to build with the potential employer.

Determine the level of formality that is appropriate for the company as well as your personality. A simple stationery Thank You card is personable and can positively reflect a very friendly interview. A one page addressed letter allows you to write a few more sentences than a card, ideal if you forgot to mention something during the interview or want to drive one point home. A letter will also come across as extremely professional and is considered more formal than a note. After a networking or informal meeting, an email is sufficient. In some lines of work, a quick email sent a few hours after the interview or the following morning is appreciated. Following up with a thank you card lets the employer know that you are organized, efficient and interested.

The recipe for a great Thank You is easy. You just have to keep it short, simple and sincere. The purpose of the letter is to actually thank them, so make sure you say the words. It is also important to say a little bit more than just “thank you.” State the reason for why you are thanking them, and take the opportunity to reference something from the interview - preferably a more personal aspect of the conversation. Doing so will help you stand apart from the dozens of other candidates they may have met.

Timing is important when sending a thank you note. After all, you want the interviewer to establish the connection between you and your note. Try to have your note in the mail that afternoon or the next day. A note should arrive within days, not weeks, of an interview. If e-mail is your fancy, send the e-mail within a day.

After the thank you has been sent - give them space. If possible, during the interview ask them for their timeline in filling the position. This will help you determine the appropriate time to follow up. If you have given them appropriate space after an interview, do not be afraid to call and ask if there is any other information you could provide. Ask for an update on their decision timeline.

It’s also important to thank people who have provided you with a reference or introduced you to the organization to which you are applying. Whether it is a recruiter or a friend, sending a quick note lets your contact know that they are appreciated. It also increases the likelihood that they will come to your aid again in the future.

If you properly handle your follow-ups, you will have identified yourself in three different mediums - in person, over the phone and in writing. Remember that regardless of their decision, you should continue to touch base from time to time. The next time you are on a job hunt, they may very well be looking to hire again!